Archiving Records: Does the State Board have a standard schedule for us to follow in terms of how many years of student files must be retained?

Guidance for WorkFirst records retention is included in the WorkFirst Delivery Agreement Plan Guidance document. Additional guidance may be found on the web(address noted within the plan guidance).

You should also check with your Registrar to identify appropriate college policy for relevant document retention.

Here is what the Plan Guidance says about record retention:

RECORDS RETENTION

Financial management systems shall reflect accurate, current, and complete disclosure of all cost expenses for WorkFirst activities.

Grant recipients are to maintain books and records, supported by source documentation, that sufficiently and properly reflect the source of funds and all costs expended for program purposes.

These records and financial statements are subject to inspection, review, reproduction, and/or audit by SBCTC or its designee for at least six years after the dispersal of funds, the termination or expiration of the contract, or the resolution of litigation or audits related to the program, whichever is latest.

Additional information on records retention may be found on the web:
http://www.sbctc.ctc.edu/docs/general_retention_schedule.pdf